Control Your Organization’s Dropbox Sharing Settingsĭropbox provides some security features for Dropbox admins to exercise greater control on the business data. This ensures that your data (either personal or business) remain secure. If they have edit access, they will be able to access the documents online in the browser and edit them. By simply enabling this feature, you prevent users from downloading the file to their computer or phone. This is another easy-to-use security control. Without an expiration date, the file or folder will be in a shared state forever until you, the owner decides to delete it. This feature comes in handy when someone doesn’t want to use the password. If you create a shared link with an expiration date, the file can’t be accessed after the data expiration. Even if someone who is not supposed to access the file or folder managed to get the link, they will fail to open it as they don’t know the password. This way, unauthorized access can be prevented. If you are sharing sensitive or critical data, it is always a wise thing to put a password to it. Set Passwords to Files and Folders to Be Shared Advanced secure sharing features are discussed below. The owner of the data can grant access to editing or simply share it in a ‘view-only’ mode. It can be shared with anyone outside of Dropbox as a simple link unless you are a Dropbox Business user and your admin disabled the option.

As evident from the image, a file or folder can be shared with an individual or a group.

The above image shows standard file-sharing options in Dropbox. Most of the Dropbox’s sharing features are available within the file or folder sharing interface. In this article, we described how Dropbox files can be shared securely and reduce the possibility of a data breach.

The current lockdown situation across the globe pushed even traditional businesses to use cloud and give up their legacy file systems. With millions of employees around the world working from home, cloud storage and collaboration services like Dropbox have become more important.

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